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Top 5 Strategies to Maintain Your Desk

Some people might say that a cluttered desk means that there is a cluttered mind to go with it. While that may not always be true, a cluttered desk certainly can be an unpleasant sight as well as causing stress in the workplace.

What is the perfect desk? Your desk should reflect the professional that you are. When colleagues visit your office, the best role model you can set is to be organized and in control. Set up workflow systems that support your goals and allow you to be doing the most important tasks in a timely manner.

Follow these 5 strategies to maintain your desk. You will be more productive, more professional and less stressed.

1) Create activity stations within your desk. In other words, have an area devoted to all stationery items; an area for telephone directories and accessories; a drawer or two dedicated to current files.

2) Store often used items closer to you. Always keep the most important and most often used items nearest to their point of use. Thus,if you frequently take notes throughout the day, several notepads should be in a drawer of your desk, or perhaps in a credenza storage area directly behind your desk.

3) Process paper daily. Open the mail and route accordingly. File, Act and Toss as dictated. Schedule time for paperwork at least once or twice a day.

4) Clean up your desk. Clean up your desk at the end of every day and check your schedule for the next day. Store items in their assigned place.

5) Containerize. Containerize like items for efficiency and convenience. When a replacement is needed, they will be stored together in an easy to reach manner.

When you commit to making the changes necessary, you will dramatically increase your productivity, be more focused, and reduce your stress. A sense of control will return to your schedule and you will be prepared to handle any situation you are confronted with.

What are YOU waiting for? Begin to organize your desk today and regain a sense of balance in your work day. It's worth it!

Barb Friedman
20 Feb 2007

Barb Friedman Organize IT - Business Organizing Tips and Ideas http://www.organizeitbiz.com/ http://www.organizeitbiz.com/ Free Organizing Tips, Newsletter and Articles overflowing with quick and easy ideas to organize your office, office space, desk, files, time and more.
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Tips in Organizing an Audio Conference Call

Audio conference calls are widely used these days. It is used to increase a business' productivity, as well as its market sales. This technology is applicable to businesses that have a need for a multi-party telephone conversation. Audio conference calls make it possible for an executive to confer with their colleagues in different places and different countries even, all at the same time. Audio and web conferencing is usually used during a multinational firm's quarterly or year-end meetings.

If you have a business and want to take advantage of an audio conference call, either to boost your sales or make a dent in the market, here are four tips you can follow on how to properly conduct a conference call.

1. Make an audio conference call checklist. The checklist should outline the things you have to do to ensure that the whole affair will go smoothly. Make sure that you have listed all required attendees and have confirmed their availability. You have to make sure that participants have their own dial-in numbers and passwords as well.

2. Organize your meeting agenda. Make a list of all the topics that you intend to discuss during the conference. You should also allot the necessary minutes for each and follow it strictly. The chairperson has to be properly informed of all of it too.

3. Assign a person that will make the minutes of the meeting. The meeting minutes should include the date and time the meeting took place. All the attendees should also be listed in there, as well as the topic of discussion. The keeper of the meeting minutes should accurately list what transpired in the meeting and what comments are added by which attendees.

4. Distribute a feedback form. The feedback form would allow the attendees to air their views and what they felt about the audio conference call in general. They would have the chance to tell their comments and questions about the topics discussed. The feedback form would also give them the chance to suggest some topics that were not covered, so that it will be taken into consideration the next time around. Most importantly, they will be able to give out their proposals on how the next conference call can be improved for the better. They should also be presented the option to give out their name and contact number if they choose to.

Audio conference calls are not a novelty. Actually, they are around for some time already. It is just that it is an application that is usually utilized by big companies alone. Because audio conference calls require a complex physical network of voice and data, which have to be set up, established, and maintained before it can transpire.

With the entry of audio conference calls providers in the market, the means to conduct conference calls is made easier and faster. There is no need for complex setups. The provider will do all the work for you. All you have to do then is to call all possible attendees and give them the number to dial and their respective pass code. Then an authentic conference call can begin, minus the hassle.

Audio conference calls are something you can bank on to improve your business connections as well as its sales. If you have not tried it, there are many audio conference call providers over the internet. The audio conferencing pricing entirely depends upon the provider, the conference requirements, the number of people attending, and the time it is going to last. Try calling one of them and let them show you how you can benefit from this remarkable audio conferencing services technology.

Robert Workman
28 June 2007

About the Author: Robert Workman is the technology editor for http://ConferenceCalling.2byt.com, where you'll find information about internet, web and audio conference calls.